ST Booking Manager
Web App
Project Summary
An internal employee-only workspace reservation system for booking desks and meeting rooms across multiple office locations.
The application provides a visual floor plan where employees can browse available spots and reserve workstations or meeting rooms with minimal clicks.
Designed with a basic, minimal UI to match other internal tools, it displays real-time availability and prevents double-booking.
The system is optimized for wall-mounted devices in meeting rooms and offices, providing quick access for on-the-spot bookings. It also works seamlessly on employee mobile devices and computers.
Supports multiple office locations, date navigation, and provides users with a clear overview of their reservations, streamlining workspace coordination across the organization.
Case Study
Overview
Built a lightweight workspace booking system with a visual floor plan, real-time availability, and fast reservations across multiple office locations.
Problem
Shared desks and meeting rooms were being double-booked, and employees lacked a clear view of availability across dates and locations. Existing tools were too heavy for quick, on-the-spot bookings.
Goals
- Complete a reservation in under 45 seconds from the floor plan.
- Prevent double-booking with real-time availability.
- Support multi-location views and date-based navigation.
- Work reliably on wall-mounted tablets and employee devices.
- Show each user a clear list of their upcoming reservations.
Approach
- Prioritized a minimal UI and fast interactions over feature-heavy scheduling workflows.
- Used a visual floor plan grid to reduce cognitive load and speed up selection.
- Optimized for kiosk-style screens, then validated usability on mobile and desktop.
- Kept the data model focused on locations, rooms, desks, and time slots to avoid operational overhead.
Solution
A web app with day-based navigation, a real-time floor plan, quick booking actions, and a personal reservations view, plus authentication for employees only.
Outcomes
- Reduced booking conflicts and improved availability visibility across teams.
- Cut reservation time to ~30-45 seconds for most users.
- Enabled ad-hoc bookings from meeting-room tablets without support tickets.
Key Metrics
Timeline
Challenges
- Keeping availability accurate across concurrent bookings.
- Designing a floor plan UI that stays clear on smaller screens.
- Maintaining a minimal UI while still supporting real workflows.